Now Hiring: Office Manager

28
Jul

Now Hiring: Office Manager

POSITION TITLE: Office Manager

LOCATION: Washington, DC

ABOUT US: Founded in 1970 to support Black elected officials, the Joint Center for Political and Economic Studies quickly became known as the Black think tank. Today, the Joint Center helps communities prepare for the future in places like inner-city Baltimore, Detroit, Gary, Memphis, New Orleans, Oakland, and Richmond, and the rural Black Belt of Alabama and Mississippi. Click here for a review of our activities and plans.

JOB-TYPE, SALARY, & BENEFITS: This is a full-time position. The Office Manager supports the President and the Chief Operating Officer (COO) of the Joint Center. The salary is commensurate with experience, and comes with an excellent benefits package that includes health, vision, dental, and life insurance.

OBJECTIVES / RESPONSIBILITIES

  • Manage the internal and external scheduling requests for the President and COO.
  • Make all travel arrangements for the President and COO, including a travel book for each trip.
  • Coordinate with the staff on all matters that require the President and COO participation.
  • Maintain an organized filing system of electronic and paper documents.
  • Working under the supervision of the COO, provide office maintenance support (e.g. office supplies upkeep, equipment troubleshooting, management of employees’ office needs and serving as the POC for office maintenance issues, etc.)
  • Assist in financial management of the organization, including general bookkeeping using QuickBooks.
  • Provide basic IT support, including general computer troubleshooting, user support/troubleshooting, purchase of software and hardware, and overseeing computer contractor.
  • Provide support to the COO for Board management including preparing materials for and taking minutes for three Board meetings held annually.
  • Ensure timely response to messages left on the Joint Center’s voicemail.
  • Work on various items as needed that facilitate the day-to-day operations of the Joint Center.
  • Uphold a strict level of confidentiality.
  • Maintain a high level of professionalism.
  • Perform other duties as assigned.

QUALIFICATIONS

  • 2+ years of experience with administrative support operations, including basic HR and executive assistant work.
  • Strong skills in Microsoft Word and Google Docs, with an ability to become familiar with other programs and software such as Adobe, other Microsoft Office software (e.g., PowerPoint, Excel), and other programs.
  • Familiarity with QuickBooks (or similar bookkeeping software).
  • Interest in the advancement of the African-American community.
  • Organized self-starter with ability to work individually and as part of a team. Excellent verbal communication and written skills, and an ability to listen attentively and respond promptly to concerns.
  • Ability to think strategically, juggle multiple priorities, adjust to changing circumstances, resolve problems creatively and logically, and organize time efficiently.
  • Strong interpersonal skills, and a friendly, professional, and supportive demeanor.
  • Attention to detail and commitment to meeting deadlines.
  • Excellent references.

Preferred Qualifications:

  • Familiarity with database management tools such as Salesforce.
  • Experience with mass email marketing systems such as Constant Contact

APPLICATION INFORMATION: Interested applicants should send a cover letter explaining interest and a resume listing relevant qualifications and three references as one document to Richard Clemmons (richard@jointcenter.org) in PDF format with “Office Manager” in the subject line. Applications will be considered on a rolling basis, and a hiring decision will be made as soon as the appropriate candidate is identified. No phone calls please.

The Joint Center is an equal opportunity employer and will not discriminate against any employee or applicant on the basis of age, color, disability, gender, national origin, race, religion, sexual orientation, gender identity, or veteran status.

START DATE:  Monday, August 21, 2017 or earlier.

 

Promoted on slideshow: 
off